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Standard Tool bar Icon, SAP screens tool bar are shown in the following image. SAP screen tool bars are briefly described as, Menu Bar Menu bar is the top line of dialog window in the SAP system. Standard Toolbar Standard functions like save top of page end of page page up page. down print etc are available in toolbar, Title Bar Title Bar displays the name of the application business process you are currently. Application Toolbar Application specific menu options are available on this toolbar. Command Field To start a business application without navigating through the menu. transaction some logical codes are assigned to the business processes Transaction codes. are entered in the command field to directly start the application. Standard Exit Keys, Exit keys are used to exit the module or to log off They are used to go back to the last accessed. screen Following are the standard exit keys used in SAP. New Session Icon, For creating a new session we use the following keys shown in the below image.
It is a good practice to log off from the SAP system when you finish your work There are several. ways of login off from the system but it can be done using following instructions as shown in. SAP MM PROCUREMENT PROCESS, Every organization acquires material or services to complete its business needs The process of. buying materials and obtaining services from vendors or dealers is procurement Procurement. process should be done in such a way that it is ordered in correct quantity with a proper value at. the proper time It is subdivided into following parts. Basic Procurement,Special Procurement,Basic Procurement. It is a process of acquiring goods or services in the right amount at the right price at the right time. So the method of getting services supplies and equipment from a vendor seller at the right price. at the right time in right amount is termed as Procurement The quality of procurement is. attempting to get the right balance consider the following example. Organizations try and keep inventory levels at a minimum due to the prices associated with. high levels of inventory however at identical time it is very expensive to prevent production. due to shortages in raw materials, Getting the minimum price for a product or service is often necessary however the balance. between product availability quality and vendor seller relations is also necessary. Procurement Lifecycle, Most modern organizations procurement follow some sequential steps which are described below. Requirement and Information Gathering, Procurement process starts with gathering information about product and its quantity Then for.
required products and services it is necessary to look for suppliers who can satisfy the. requirements,Supplier Contact, After gathering requirements one will look for the suppliers who can fulfill the requirements Based. on that quotation request or information request can be made to suppliers or direct contact can be. made with them,Background Review, Once the supplier is known product service quality is checked and any necessities for services. such as installation warranty and its maintenance are investigated Some samples of the products. can be obtained for quality examination,Negotiation. Some negotiations with suppliers is made regarding price availability and delivery schedule of the. products services After this a contract is signed that is a binding legal document between supplier. and ordering party A contract will include all necessary information like price and quantity of. material delivery date etc,Order fulfillment, Ordered material will be shipped delivered to the ordering party and supplier is paid accordingly. Training and Installation of product or services may also be included. Consumption Maintenance and Disposal, As the products service is consumed the performance of the products or services is evaluated and.
any follow up service support if required is analyzed. Contract Renewal, Once the product or services are consumed or contract expires and needs to be renewed or the. product or service is to be re ordered company experience with vendors and service provider is. reviewed If the products or services are to be re ordered the company decides whether to order. from previous supplier or think about new suppliers. Basic Procurement Activities, Basic Procurement activities flow is given in the following image. A brief introduction of Procurement activities is given below. Procurement Description,Activities, Determination of It is the logical subdivision where it is determined that what material or. requirement services are required to company and which supplier can fulfill the. requirement, Creating Purchase It is the phase in which purchasing department is informed about the. Requisition requirement of items or services required for business purpose A. requisition is a internal document, Creating Purchase It is the phase when order is created from requisition and it is approved.
Order and assigned to a supplier, Goods receipt It is the phase in which the material is received by the company and the. Invoice Received condition and quality are verified In this phase Invoice is received from. the vendor seller, Invoice verification It is the phase in which the vendor seller is paid from the company and. Vendor Payment reconciliation of the invoice and PO is accomplished. Type of Basic Procurement, There are 2 types of Basic procurement which are shown below. Procurement for Stock vs Consumption,External vs Internal Procurement. Procurement for Stock vs Consumption, The following points show the difference of Procurement for Stock vs Consumption.
Procurement for Stock A stock material is a material that is kept in stock These. materials are kept in stock once received from the vendor The stock of this material keeps. on increasing or decreasing based on amount of the quantity received or issued To order a. material for stock the material must have a master record within the system. Procurement for Direct Consumption When procurement is for direct consumption i e. it will be consumed as soon as it is received the user should specify the consumption. purpose To order a material for consumption the material may have a master record within. the system,External vs Internal Procurement, The following points show the difference of External vs Internal Procurement. External procurement It is the process of procuring goods or services from external. vendors There are 3 basic forms of external procurement generally supported by the. Purchasing component of IT system, One time orders are generally used for material and services that are ordered irregularly. Longer term contracts with the subsequent issue of release orders For materials. that are being ordered regularly and in large quantities we can negotiate deal with the. vendor seller for pricing or conditions record then in a contract In a contract you also. specify the validity date, Longer term scheduling agreements and delivery schedules If a material is ordered. on an everyday basis and is to be delivered according to an exact time schedule then you. set up a scheduling agreement, Internal Procurement Large corporate organizations may own multiple separate. businesses or companies Internal Procurement is process of getting material and services. from among identical company So each of these companies maintains a complete. bookkeeping system with separate Balance Profit Loss Statements so that when trade. occurs between them it will be recorded,Special Procurement.
Special stocks are stocks that are managed differently as these stocks did not belong to company. and these are being kept at some particular location Special procurement and special stocks. types are divided into the subsequent areas,Consignment Stocks. Material that is available at our store premises however it still belongs to the vendor seller Owner of. the material If you utilize the material from consignment stocks then you have to pay to the. Third party processing, In third party processing a company passes on a sales order to associate external vendor seller. who sends the goods directly to the customer The sales order is not processed by your company. however by the vendor seller Third party items can be entered in purchase requisitions purchase. orders and sales orders,Pipeline handling, In pipeline handling the company needs not to order or store the material involved It is. obtainable as and when required via a pipeline forexample oilorwater or another style of cable. suchaselectricity The material that is consumed is settled with the vendor seller on a regular basis. Returnable Transport Stock, The company orders goods from a vendor seller The goods are delivered with returnable transport. packaging pallets containers that belongs to the vendor seller and is stored on the customer premises. until they return it to the company,Subcontracting.
The vendor thesubcontractor receives components from the ordering party with the help of which it. produces a product The product is ordered by your company through a purchase order The. components required by the vendor seller to manufacture the ordered product are listed in the. purchase order and provided to the subcontractor,Stock transfer using stock transport order. Goods are procured and supplied within a company One plant order the goods internally from. another plant receivingplant issuingplant The goods are procured with a special type of purchase order. the stock transport order You ll be able to request and monitor the transfer of goods with a stock. transport order,SAP MM ORGANIZATION STRUCTURE, Organization structure is the framework of company according to which business is conducted in. every company Organization structure consists of many levels which have relationship to one or. another Organization structure is also referred as enterprise structure Enterprise structure is. made up of many organizational units having relationship with one another. SAP Implementation Guide, When client purchases SAP it comes in a CD in form of software When SAP is first installed SAP. has its standard set up that needs to be configured according to the need of client i e. organization, Configuration of SAP software like add fields to change field names to modify drop down lists etc. to adjust according to working of your organization is done through implementation guide known. as IMG IMG is where we define enterprise structure and other settings that are required for. functioning of SAP software according to need of an organization. SAP IMG Path, To do any type of configuration according to our organization need the first step is to reach the.
implementation IMG guide screen We can reach implementation guide in 2 ways. Transactional code, We can navigate through the following path to reach out to IMG. SAP Easy Access Tools Customizing IMG Execute Project. Transactional code, Best and simple way to reach out any SAP screen is TCode i e transactional code Transactional. code to reach out IMG SPRO SAPProjectReferenceObject Enter the Transaction code in command field. and then click on enter, IMG screen can be reached out just by following the below steps. After SPRO on the next screen click on SAP Reference IMG. Next Screen will appear as follows This is the final screen from where we can do configurations. Menu path for MM Configuration,The main menu paths for MM area are as follows. SAP Customizing Implementation Guide IMG Enterprise Structure Definition. SAP Customizing Implementation Guide IMG Enterprise Structure Assignment. SAP Customizing Implementation Guide IMG Logistics General Material Master. SAP Customizing Implementation Guide IMG Materials Management. SAP MM ENTERPRISE STRUCTURE, Every organization has some framework or some structure is defined according to which the whole.
business runs Enterprise structure is the structure that represents an enterprise in SAP ERP. system It is subdivided into various organizational units which for legal reason or business related. reason are grouped together, Enterprise structure defines various levels in an organization These levels are placed according to. some hierarchy Each level has some specific functionality associated with it which in a combined. way describes the working of an organization Also enterprise structure defines various. organizational units that are present in an enterprise The Organizational Structure in MM consists. of following Organizational Levels,Company Code,Storage Location. Purchasing Organization,Purchasing Group, Following diagram is one such organizational structure which describes the levels incorporated in. an organization Client being at the topmost followed by multiple company code followed by. multiple plants plants having multiple storage location with their own or centralized purchasing. organizations, The fundamental explanation of Client is as follows. Client is a commercial organizational unit in R 3 system. It has its own set of master data with independent table sets. According to hierarchy Client is at highest level in SAP system. Data that is maintained at client level is valid for all organizational levels. Company Code, The fundamental explanation of Company Code is as follows.
Within Client Company code is the independent accounting unit. It is a legal entity that has its own profit loss and balance statement. SAP screens tool bar are shown in the following image SAP screen tool bars are briefly described as Menu Bar Menu bar is the top line of dialog window in the SAP system Standard Toolbar Standard functions like save top of page end of page page up page down print etc are available in toolbar Title Bar Title Bar displays the name of the application business process you are

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