Physical Security Policy

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properties,2 3 Director of Facilities Management, The Director of Facilities Management will ensure that support training and resources are. available to the Security Team to implement the Security Policy including assembling and. maintaining a suitably qualified security team,2 4 Head of Security. The Head of Security will be responsible for the development of strategic security drafting the. LSE Security Policy and will take the lead role in its implementation and will propose. amendments to the Security Policy that may be necessary in the future. 2 5 Security Operations Manager, The Security Operations Manager will manage the day to day implementation of the Security. Policy and monitor its continued effectiveness,2 6 Security Team Leaders. Security Team Leaders will be responsible for the day to day organisation and supervision of. security officers as defined in the operational procedures. See Appendix I Security Operational Procedures,2 7 Security Staff.
Security staff will carry out duties as defined in the operational procedures. See appendix I Security Operational Procedures,2 8 Heads of Departments Divisions. Heads of Departments Divisions supported by the Security Department are responsible for. security within their areas, All staff must be knowledgeable of and adhere to the Security Policy. 2 10 Students, Students must follow security procedures and co operate with requests from the Security. Team and SU Events Security especially in emergency or evacuation situations. 2 11 Visitors, Visitors are required to follow LSE s security procedures and follow directions from their host. or the Security Team or section particularly in an emergency situation Where issued visitors. must display their pass at all times It is the responsibility of the host to ensure all visitors are. informed of and comply with the LSE Security Policy. 3 Campus Security, The Security Team operates a number of security systems in order to keep the School.
premises and surrounding environs safe and secure for staff students and visitors. 3 1 Closed circuit television CCTV, LSE uses CCTV systems around the campus outside and inside buildings covering many of. the vulnerable areas public access points and adjacent streets The CCTV system and all its. recordings are owned by LSE and the system is operated by the School s Security Team. 3 2 Purpose of CCTV, The LSE Security Team uses CCTV to protect life and property and to prevent crime It is used. for no other purpose The images captured are recorded and retained in the event that they. may be needed as evidence of criminal activity,3 3 Privacy and Disclosure of Images. All images from the CCTV system are treated in accordance with the Data Protection Act of. 1998 Under the Data Protection Act individuals who have been monitored by a CCTV system. have a right of access to their recorded images Requests to access recorded images must be. made to the Head of Security Further Information on the Data Protection Act and the School s. policy can be found here, http www2 lse ac uk aboutLSE dataProtection Home aspx. 3 4 Covert Cameras, Covert cameras are not in general use around the campus However on occasion it may be.
necessary to operate such cameras for the purposes of detecting crime and or apprehension. of offenders Before use permission to use covert cameras will be obtained through the head. of the relevant department or division It will be sited only for a specific time period and as. necessary to the operation Recordings from covert CCTV cameras will be treated in. accordance with The Data Protection Act of 1998,3 5 Alarms. The Security Team operates a number of perimeter breach intruder and panic alarms which. are monitored 24 7 365 from the Security Control Room Security will respond immediately to. the activation of these alarms,3 6 Security Patrols. Members of the Security Team will carry out regular overt patrols of the buildings and campus. environs in order to provide a visible deterrence to criminal activity They will also carry out. covert operations as part of the efforts to keep the campus crime free. 4 Residences Security, Residences security is currently under review and will be included at next update. 5 Crime Prevention,5 1 Security Risk Analysis, All departments and divisions will be responsible for assessing and mitigating security related. risk arising from their activities In liaison with the Security Team departments and divisions. should carry out periodic risk assessments to determine their security needs. See Appendix B Security Risk Analysis Principles,5 2 Security Awareness and Reporting of Incidents.
All persons on campus or in the halls of residence must report any incident of crime and. suspicious activity even if not of a criminal nature or items to the Security Team. immediately The Security Team will always treat any reports seriously and respond. accordingly, Departments or individuals responsible for an activity that may impact on the security of the. campus or the halls of residence must also report this to the Security Team. See Appendix C Crime Prevention and Security Awareness. 5 3 Personal Security, The LSE is an open campus and this provides for a free and collegiate atmosphere that many. in the School enjoy Whilst it is the responsibility of the Security Team to provide a safe and. secure environment it is the responsibility of all to take all reasonable measures to ensure. their own personal security,5 4 Staff and Students. The Security Team will provide security briefs to staff during their induction period Academic. heads of departments are responsible for providing this brief to students during their. induction Further tips on personal security can be found in Appendix D Personal Safety. 5 5 Contractors and Visitors, All contractors who make use of and work on LSE property have a general responsibility to. give due consideration to personal security issues In particular they should follow security. advice and procedures designed to protect them whilst on LSE property A visitor s host or. project manager has the responsibility to ensure security advice and procedures are made. readily available,6 Access Control,6 1 LSE Identity Cards.
All staff and students will be issued with an LSE ID Card This card acts as an identity card a. library member card a student registration card and an access control card Cardholders must. safeguard their card and report lost cards as soon as possible Identity cards are not. transferable nor should they be loaned out to anyone for any purpose The identity card. remains the property of LSE,6 2 Enhanced Access Levels Staff Only. Initially the LSE ID card is issued with basic level access Staff members who require more. developed access need to have written authority from their head of department Only then will. the Security Team encode the ID card to reflect the desired access level. 6 3 Lost Cards, All lost LSE ID cards must be reported to the relevant issuer immediately to prevent misuse by. unauthorised individuals,6 4 Students, Students must report lost cards to the Student Services Centre SSC as soon as possible. Procedures for reporting a lost card can be found at. http www2 lse ac uk intranet students campusLondonLife studentIDCard aspx. Staff must report lost cards to the library as soon as possible. 7 Public Events, Public events are defined as an event where over 30 members of the general public may. attend The School s policy on public events is contained in the administrative notes to the. School Code of Practice on Free Speech which can be found here. http www2 lse ac uk intranet staff SchoolRegulations codeOfPracticeOnFreeSpeech aspx. For the organising entity the following security and access control considerations must be. 7 1 Security, The organising entity must ensure that they complete the public events security questionnaire.
and forward this to LSE Conferences and Events The security questionnaire can be found. http www2 lse ac uk intranet LSEServices ERD conferenceAndEventsOffice information ris. kassessment aspx, In some cases a full security risk assessment may be recommended by Conferences and. Events The organising entity must liaise with the Security Team in the commission of this risk. assessment, In certain cases the provision of enhanced security may be recommended as a result of the risk. assessment,7 2 Access Control, Members of the public are permitted to be on the School premises for the duration of the. public event they are attending Most events are on a first come first served basis but some. are ticketed and access is granted only to those with a valid event ticket. 7 3 ASSET PROTECTION, It is the responsibility of all staff and students to take reasonable measures in protecting. School property as well as their own personal property from theft or damage. 7 4 Control of Cash, Members of staff who handle cash on behalf of the school must adhere to the cash handling.
guidelines provided by the Finance Division,7 5 Security of Buildings. The Security Team is responsible for the securing of all external entrance exits doors to all. buildings outside the School s main operating hours It is the responsibility of all staff to. secure their own office space,7 6 School Equipment. Staff and students are to make all possible effort to ensure that all School equipment is. protected from the possibility of theft or damage Staff members have a special responsibility. to take appropriate measures to ensure that equipment directly under their control is kept safe. and secure Members of staff are expected to seek advice from the Security Team. 7 7 Personal Property, It is the responsibility of everyone to take reasonable measures in ensuring that their personal. property is safe The School offers secure parking for bicycle as well as secure storage for. laptops Further details for this and other tips to keep your personal property safe can be. found in Appendix D Personal Safety,7 8 Lost Property. Any lost and found property should be handed in at the reception desks of the Old Building. the New Academic Building and the Library A guide to dealing with lost and found property is. found in Appendix E Lost Property,8 Control of Locks and Keys.
Keys are issued via the School Estates Division New issue of locking systems or keys can. only be requested by a departmental administrator This request should be done via the LSE. Estates replacement additional lock request form which can be found at. http www2 lse ac uk intranet LSEServices estatesDivision HelpdeskAndServices serviceRe. questhelpdesk serviceRequest additionalOrReplacementLocks aspx. Guidelines for this can be found in Appendix F Control of Locks and keys. 9 Emergencies, Staff and students are encouraged to familiarise themselves with the information provided by. the School on what to do in an emergency They should also familiarise themselves with the. contact details for the Security Team the police and other emergency services More details. on what to do in an emergency can be found at, http www2 lse ac uk intranet news businessContinuity home aspx. 9 1 Major Incidents, The Major incident Initial Response Plan MIIRP sets out the framework for the actions to be. taken at School level in response to the early stages of a major incident affecting the. Houghton St campus or a student residence The objective of the plan is to help ensure the. safety and wellbeing of people and security of property in the immediate aftermath of the. incident Further details on MIIRP can be found at, http www2 lse ac uk intranet news businessContinuity aboutBusinessContinuity aspx. 9 2 Fire Alarm Activations, In the event of a fire alarm activation the Security Team is responsible for managing the.
incident including managing an orderly evacuation of the building and directing occupants to. the designated fire assembly point and calling the Fire Brigade if necessary Under no. circumstances can anyone re enter the affected building s without the all clear and go ahead. from the Security Team or the Fire Brigade, Staff students and visitors to the School are required to cooperate fully with security officials. in the event of fire alarm activation,9 3 First aid. If a person has an accident or is taken ill please dial 666 to summon first aid assistance The. Security Control Room will have lists of first aiders on campus and the location of first aid. supplies They will also summon an ambulance if it is required. 9 4 Bomb and Suspect Material, Any member of staff or student who receives a suspicious package should not open the. package but immediately call security 0n 666 Members of staff students and visitors are. encouraged to report any suspicious items such as bags left unattended to security Security. will respond to all calls and take appropriate action Further details on the course of action to. take are found in Appendix G Handling Bomb or Suspect Material. 9 5 Contacts,The Security control Room, The Security control room is staffed 24 hours a day every day and can be contacted on the. following numbers,Emergency Line 666 Internal or 020 7955 6555.
General enquiries 2000 Internal or 020 7955 6200,Contacting the Police Fire and Ambulance. The emergency services number is 101,10 Security Safety Procedures. London School of Economics Physical Security Policy Page 2 of 21 For latest version and information about see lse ac uk policies and search by title

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