Contingency planning guide International Federation

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International Federation of Red Cross,and Red Crescent Societies Geneva 2012. Copies of all or part of this guide may be made for noncommercial use. providing the source is acknowledged The IFRC would appreciate re. ceiving details of its use Requests for commercial reproduction should P O Box 372. be directed to the IFRC at secretariat ifrc org CH 1211 Geneva 19. Switzerland, The opinions and recommendations expressed in this study do not nec Telephone 41 22 730 4222. essarily represent the official policy of the IFRC or of individual National Telefax 41 22 733 0395. Red Cross or Red Crescent Societies The designations and maps used E mail secretariat ifrc org. do not imply the expression of any opinion on the part of the Internation Web site www ifrc org. al Federation or National Societies concerning the legal status of a terri. tory or of its authorities All photos used in this study are copyright of the Contingency Planning Guide 2012. IFRC unless otherwise indicated Cover photo IFRC Olivier Matthys 1220900 06 2012 E 1 000. International Federation of Red Cross and Red Crescent Societies. Contingency planning guide,Contingency,planning guide. Strategy 2020 voices the collective determination of the Over the next ten years the collective focus of the IFRC. IFRC to move forward in tackling the major challenges that will be on achieving the following strategic aims. confront humanity in the next decade Informed by the. 1 Save lives protect livelihoods and strengthen, needs and vulnerabilities of the diverse communities with recovery from disasters and crises. whom we work as well as the basic rights and freedoms. to which all are entitled this strategy seeks to benefit all 2 Enable healthy and safe living. who look to Red Cross Red Crescent to help to build a 3 Promote social inclusion and a culture. more humane dignified and peaceful world of non violence and peace. International Federation of Red Cross and Red Crescent Societies. Contingency planning guide,Table of contents,Foreword 4.
Introduction 5,Using the guidelines 5,Chapter 1 Prepare 7. 1 What is contingency planning 7,2 When and how to plan 8. 3 National Society mandate and contingency planning 10. 4 Humanitarian reform and the cluster system 11,5 Principles quality and accountability 12. 6 Data collection and practical steps to prepare for planning 12. Chapter 2 Analyse 13,1 Introduction 13,2 Hazards 14. 3 Vulnerability and capacity assessment VCA 15,4 Risk analysis 16.
5 Disaster impacts 18, 6 Role mandate and capacity of the National Society 19. 7 Developing scenarios 20,Chapter 3 Develop 23,1 Introduction 23. 2 Strategy goal and objectives 23,3 Activation of the plan 26. 4 Management 26,5 Coordination 29,6 Quality and accountability 35. International Federation of Red Cross and Red Crescent Societies. Contingency planning guide,Chapter 4 Implement 37,1 Introduction 37.
2 Preparedness gap analysis and action plans 37,3 Standard operating procedures SOP 38. 4 Early warning alert systems and triggers 39,5 Logistics and programme readiness 39. 6 Human resources 40,7 Resource mobilization 40,8 Training and simulation 41. 9 Linkages and communications 43,Chapter 5 Review 45. 1 Updating and evaluating the plan 45, 2 Evaluating during real time and after the response 46.
Annex 1 Contingency plan format 49,Annex 2 Sector responsibilities 51. Annex 3 Identifying capacities and resources 60,Annex 4 Standard operating procedures SOP 62. International Federation of Red Cross and Red Crescent Societies. Contingency planning guide, Natural disasters affect millions of people every year and National Societies. of the International Red Cross and Red Crescent Movement are at the forefront. of the response to these The International Federation of Red Cross and Red. Crescent Societies IFRC is a world leader in disaster management with a. global disaster management system focused on effective preparedness for and. response to disasters and crises of all magnitudes. Strengthening disaster preparedness at global regional and national levels is. thus critical to save lives protect livelihoods and strengthen recovery from. disasters and crises However significant gaps exist in the IFRC s systems for. the coordination of its National Societies preparedness efforts These can be. addressed by better integrating the current diverse practices of contingency. planning and business continuity planning through establishing agreed. standards and tools for multi hazard emergency preparedness. Contingency planning ensures that we know what to do when disaster strikes. and have the systems and tools to respond fast It means anticipating the types. of disasters we might face and knowing practically how to manage disasters. when they do strike It also means rehearsing our procedures and working out. where the gaps are so that we can be ready when we are needed most Plans. need to be regularly updated and tested through simulations. This contingency planning guide is the second version produced by the IFRC. and builds on our experience around the world The simple steps outlined here. are the distillation of years of good practice Most important of all this is a. guide for practitioners volunteers and staff working with National Societies. around the world who wish to benefit from the collective experience of their. colleagues, Contingency planning and preparedness should be considered a core. organizational activity for every National Society The revised guide will support. disaster management practitioners in developing contingency plans which are. simple participatory realistic and supported by preparedness actions that are. identified as a result of the contingency planning. Bekele Geleta,Secretary General, International Federation of Red Cross and Red Crescent Societies.
International Federation of Red Cross and Red Crescent Societies. Introduction,Introduction, The International Red Cross and Red Crescent Movement the Movement is a. world leader in disaster management Effective preparedness for and response. to emergency situations are fundamental elements of its mandate The. Movement s comparative advantages are its large number of paid and volunteer. staff throughout the world who are able to respond immediately at a local level. and the significant resources of the 186 National Societies and the secretariat. of the International Federation of Red Cross and Red Crescent Societies IFRC. Each member bases its actions on the Movement s seven fundamental prin. ciples of humanity impartiality neutrality independence voluntary service. unity and universality, Most National Societies are recognized by their governments as auxiliary to. the public authorities in the humanitarian field 1 National Societies and the. IFRC are uniquely placed to work with government authorities and response. agencies They have community based outreach networks to identify people. most at risk and vulnerable to disasters, Most countries periodically face emergencies so severe that international Red. Cross Red Crescent humanitarian assistance is required These disasters may. arise from natural hazards such as earthquakes floods droughts and cyclones. or from any number of risks such as food or water shortages epidemics envi. ronmental or technological disasters acute economic distress civil unrest or. armed conflict Refugee outflows and internal displacements are consequences. of humanitarian emergencies and are also emergencies in their own right. Using the guidelines, These guidelines aim to ensure that Red Cross Red Crescent disaster response. is consistent and of a high quality This document provides an overview of the. key elements of contingency planning This guide is aimed at assisting National. Society and IFRC staff responsible for developing contingency plans at the local. national regional or global levels It is essential to develop contingency plans in. consultation and cooperation with those who will have to implement or approve. them This document provides guidelines not strict rules planning priorities. 1 Statutes of the International will differ according to the context and scope of any given situation. Red Cross and Red Crescent,Movement adopted by,the 25th International.
Conference of the Red Cross,at Geneva in October 1986. and amended by the 26th,International Conference of. the Red Cross at Geneva in,December 1995 www ifrc,org Docs idrl I290EN pdf. International Federation of Red Cross and Red Crescent Societies. Contingency planning guide, This guide breaks contingency planning down into five main steps shown in. the diagram below Each step is covered by a separate chapter in this document. PREPARE ANALYSE DEVELOP IMPLEMENT REVIEW, Whilst it is hoped most practitioners will find this an easy to use format this.
is not the only way to go about contingency planning The essential elements of. the process can be organized in a number of ways and there are several excel. lent reference works that provide more detail 2, In order to be relevant and useful contingency plans must be a collaborative. effort They must also be linked to the plans systems or processes of other. government partner or Movement bodies at all levels national regional and. There is a suggested format for contingency plans annexed to this guide and. there is a set of training modules also available from the IFRC. 2 Chief amongst these is,the Humanitarian Practice. Network Paper Contingency,planning and humanitarian. action a review of practice,by Richard Choularton,This can be found at. www odihpn org report,asp ID 2868, International Federation of Red Cross and Red Crescent Societies.
Chapter 1 Prepare, This section sets out some of the definitions key considerations and princi. ples that must be taken into account when preparing a contingency plan. Subsections are,What is contingency planning,When and how to plan. National Society mandate and contingency planning,Humanitarian reform and the cluster system. Principles quality and accountability, Data collection and practical steps to prepare for planning. 1 What is contingency planning, Contingency planning aims to prepare an organization to respond well to an.
emergency and its potential humanitarian impact Developing a contingency. plan involves making decisions in advance about the management of human. and financial resources coordination and communications procedures and. being aware of a range of technical and logistical responses Such planning is. a management tool involving all sectors which can help ensure timely and. effective provision of humanitarian aid to those most in need when a disaster. occurs Time spent in contingency planning equals time saved when a. disaster occurs Effective contingency planning should lead to timely and. effective disaster relief operations, The contingency planning process can basically be broken down into three. simple questions,What is going to happen,What are we going to do about it. What can we do ahead of time to get prepared, This guide helps planners think through these questions in a systematic way. Contingency planning is most often undertaken when there is a specific threat. or hazard exactly how that threat will actually impact is unknown Developing. scenarios is a good way of thinking through the possible impacts On the basis. of sensible scenarios it is possible to develop a plan that sets out the scale of. the response the resources needed and the practical management tasks that. will be needed, See Annex 1 for a suggested contingency plan format. International Federation of Red Cross and Red Crescent Societies. Contingency planning guide,Disaster response or contingency planning.
The definitions below set out the theoretical distinctions between disaster. response and contingency planning In reality National Societies have limited. resources and may end up doing a bit of both This guide aims to develop a. set of simple practical tools that can help with either whilst retaining a main. focus on contingency planning, Disaster response plan Disaster response planning involves identifying. strengthening and organizing resources and capacities so as to reach a level. of preparedness for timely and effective response to a potential disaster. Disaster response planning is preliminary in nature based on educated. assumptions of risks and hazards and does not address specific disaster. Contingency plan Contingency planning involves anticipating a specific. hazard based on specific events or known risks at local national regional. or even global levels e g earthquakes floods or disease outbreaks and. establishing operational procedures for response based on expected. resource requirements and capacity,2 When and how to plan. Contingency planning is the responsibility of all levels of the organization The. IFRC recommends that National Societies and IFRC offices develop either a. multi hazard disaster response plan with hazard specific annexes or several. hazard specific contingency plans to cover high risk disaster events However. many emergency management procedures are common to all disasters regard. less of the hazards involved and as mentioned above the important thing is to. plan ahead, Contingency planning is an ongoing process and the planning process is often as. Contingency planning guide 6 This guide breaks contingency planning down into five main steps shown in the diagram below Each step is covered by a separate chapter in this document Whilst it is hoped most practitioners will find this an easy to use format this is not the only way to go about contingency planning The essential elements of

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